All SC20 hotels are located in downtown Atlanta, with thousands of rooms near the Georgia World Congress Center. The conference assists exhibitors who need blocks of 10+ rooms through a special early-request process. Companies holding signed agreements with SC20 will be invited to submit early sleeping room block requests; details will be emailed to the primary exhibitor contact. Sleeping room blocks are allocated according to each company’s accumulated “SC exhibitor priority points.” There may be a penalty for requesting room blocks and then not using them. Deadlines and details will be provided to all exhibitors holding a signed agreement with SC20.
Exhibitors who need less than 10 rooms can use the regular housing reservation process which opens on May 1, 2020.
SC20 has only one authorized contractor for arranging hotel rooms: onPeak. The conference is not responsible for hotels or rates offered by travel agents or other organizations who say they are speaking on behalf of SC20. To avoid potential problems with your reservation, please be sure to use the forms distributed by onPeak.
Exhibitor Housing Deadlines
January 2, 2020 – Requests open for early-assignment exhibitor room blocks
January 24, 2020 – Requests close for early-assignment exhibitor room blocks
February 18–March 1, 2020 – Exhibitors receive hotel meeting room
March 16–28, 2020 – Exhibitors receive room block allocations
May 1, 2020 – Regular housing reservations open
September 11, 2020 – Occupancy lists due for exhibitor housing blocks
Exhibitor Function Space
SC holds most function and meeting space in the major hotels located near the convention center. The space is made available to contracted exhibitors through a process that begins in January of the conference year. For companies that also submit a sleeping room block request, we attempt to locate as many of those rooms as possible within the same hotel.
Generally, the SC contracts with these hotels includes a no-charge for space rental clause; however exhibitors are expected to purchase catering and/or AV through the hotel. Assignments will be made by an authorized contractor in an iterative process according to each company’s accumulated “SC exhibitor priority points” and past history of usage. Once all requests have been processed, SC will release the assignments and unused space back to the hotels who will then work directly with exhibitors on details and a contract.
There may be a penalty for reserving function space and then not using it. Deadlines and details will be provided to all exhibitors holding signed agreements with SC20.
Exhibitor Function Space Deadlines
January 2, 2020 – Requests open for hotel meeting room and function space for exhibitors
January 24, 2020 – Requests close for hotel meeting room and function space for exhibitors
March 1, 2020 – March 31, 2020 – Exhibitors receive hotel meeting room and function space allocations